Charter Bus & Minibus Rentals in Gaithersburg, Maryland

A charter bus is a large motorcoach that’s booked by a single group, organization, or company for exclusive use on a schedule and route of their choice. It’s not like public transportation or a city bus with preset stops—when you book a charter bus, your group decides exactly where it goes and when. Most full-size coaches seat 40–56 passengers and come equipped with amenities such as onboard restrooms, Wi-Fi, power outlets, reclining seats, TV monitors with DVD players, and luggage bays beneath the cabin. Smaller minibuses typically hold 15–35 people and are great for shorter trips or navigating tighter streets around places like Kentlands, Olde Towne, or Crown.

People rent charter buses in Gaithersburg for all kinds of reasons: shuttling wedding guests between hotels and venues, taking students on field trips to DC museums, getting sports teams to tournaments, running corporate commuter shuttles from park-and-rides, or even transporting church groups to retreats. If you have a group that needs to travel together reliably and comfortably, a charter bus is often the simplest solution.

We offer one of the most diverse fleets in Montgomery County, including 56-passenger charter buses from MCI, Prevost, and Van Hool; minibuses seating 15–35 built by Grech Motors, Battisti Customs, Tiffany, and LGE Coachworks; party buses for 10–50 riders (Krystal, Grech, Executive Coach Builders); sprinter vans (10–15 passengers, Midwest Automotive Designs); and school buses holding up to 47 adults or 71 children. If you need something custom—like an all-black executive shuttle, a limo-style party bus with lights and sound, or an ADA-accessible coach with a wheelchair lift—we can find it.

Our fleet serves every kind of group: corporate commuters to Shady Grove, wedding shuttles in Kentlands, field trip buses to DC, church retreats, sports team transport, government contracts, and more. Whatever your itinerary or headcount, we have a vehicle that fits.

Charter bus pricing depends on several factors, but most rentals fall somewhere between $1,600 and $3,800 per day for a full-size coach, or $1,200 to $2,500 per day for a minibus. We also quote by the hour or mile depending on the trip. Major variables include the size/type of vehicle, total mileage, number of days/hours, time of year (peak demand is spring/fall), and any special requests like premium amenities or out-of-state travel.

For example, a simple round-trip airport transfer may be as low as $900, while a three-day DC sightseeing tour could be $4,500+. The best way to get an exact number is to call us with your itinerary so we can run the options. All quotes are all-inclusive except for parking/tolls and optional gratuity.

The biggest factors are vehicle size (56-passenger coaches cost more than 25-seat minibuses), trip duration (multi-day rentals add up), and total distance traveled. Busy seasons like April–June and September–November see higher rates due to graduation trips, weddings, and school demand. Weekend bookings may cost slightly more than weekdays.

Other considerations: requesting a brand-new model with extra features (leather seats, USB ports, restroom) can raise the price, as can itineraries that require overnight layovers or send the bus far outside the Beltway. Last-minute bookings sometimes pay a premium if inventory is tight. Sharing exact headcount, pickup/drop-off times, and must-have amenities helps us find the best value.

Booking is simple: call our office at 240-865-3820 any time, 24/7, and speak to a reservations expert. Have your basic trip details ready—date(s), pickup location, destination(s), group size, and desired amenities. We’ll provide an instant quote on the spot. If you’re not sure what type of bus you need, we’ll walk you through the options based on budget and preferences.

Once you choose a package, we’ll email you a contract to e-sign and instructions for final payment. Your reservation is confirmed as soon as that’s complete. You’ll receive driver contact info and tracking links before the trip. Last-minute changes or special requests are handled quickly by our support team.

Every charter bus comes standard with cushioned seats, climate control, overhead storage racks, reading lights, and PA system. Most full-size coaches include an onboard restroom, individual reclining seats with armrests and footrests, three-point seat belts, and large underfloor luggage bays. Entertainment options typically feature flat-screen TVs, DVD/Blu-ray player, stereo system with Bluetooth, and Wi-Fi hotspot. USB charging ports or AC power outlets at each row are common.

Premium models offer extras like hardwood-style flooring, LED accent lighting, drop-down tray tables, cupholders, window shades, and panoramic front windshield. Executive minibuses may have forward-facing captain’s chairs, conference tables, mini-fridge, and coffee station. Party buses swap regular seating for perimeter bench sofas, dance floor, color-changing lights, powerful sound system, and optional wet bar. ADA-accessible units are equipped with wheelchair lift, securement areas, and wider aisles.

We handle transportation for absolutely any group that needs to move people efficiently: corporate commuters to Shady Grove Metro, biotech company shuttles in Quince Orchard, wedding parties at Kentlands Mansion or Glenview, school field trips to Smithsonian museums, sports teams traveling to tournaments, church outings, government agency moves, political campaign tours, concert/festival shuttles, and private sightseeing charters.

Regular clients include local employers like Adventist Healthcare, Asbury Methodist Village, and Sodexo USA; MCPS schools; youth sports leagues; university student organizations; and faith-based groups. Whether you’re planning a one-time event or recurring service, we have the experience and capacity to deliver.

We serve all of Montgomery County (including Rockville, Germantown, Bethesda, Silver Spring, Potomac, and Wheaton), plus the entire DC–Maryland–Virginia region. Trips originating in Gaithersburg can go anywhere—from downtown DC monuments to Baltimore Inner Harbor, Annapolis, Northern Virginia, or even out of state to Philadelphia, New York, or Richmond.

We also handle long-distance charters across Maryland’s Eastern Shore, Western MD (Frederick, Hagerstown, Cumberland), Prince George’s County, Howard County, and beyond. If your group needs transportation outside the immediate area, we can dispatch a bus from our fleet or coordinate with trusted affiliates to cover the route seamlessly.